Five Things to Check for Selecting the Right Corporate Meeting Place
If you are looking for a corporate meeting place than it will be necessary to select a venue after considering all of the aspects that would make your meeting successful. Let us look at those details now.
Things to Check when Selecting a Meeting Place
• Available Facilities
• Staffing Considerations
• Access to Venue
• Time for Load In/Load Out
• Rigging Capacity
A few of the things you will have to look into while searching for a corporate meeting place include:
• Does the venue have required air conditioning system installed?
• Will attendees face bottlenecks while accessing parking space, doors or lifts?
• Is venue providing disabled access?
These aspects are often overlooked when booking a corporate meeting place, but they can make the difference between a successful and unsuccessful meeting.
If you require dedicated staff for operating equipment such as lighting or AV then you will have to know whether the venue would be able to provide such staff. Otherwise you will be short staffed and underprepared, which will waste valuable time and resources.
Access to Venue
It is likely that you will require a range of equipment at the time of meeting (like lecterns, projection screens, flat panel displays, etc.) and as such, it will be necessary to know whether the corporate meeting place will be able to provide the things you need.
You will also have to examine whether the equipment you will require will properly fit into space available at the venue, as well as make sure that the equipment will easily fit through doors and lift so that equipment can be taken to desired meeting room.
Time for Load In/Load Out
In case adequate physical access is not available at the venue then it will increase time it takes to load in required things.
Physically loading in and out equipment takes time. The more time required for load in or load out will eventually increase your expenses. You will have to check when booking if there is access available before your meeting so you are not surprised later on.
Equipment, ranging from lights to sound system and screen, will be fixed at specific locations within the meeting room. However, it may become necessary to get extra equipment, and in such situations weight capacity of existing rigging points will become an important issue. Moreover, it will be important to analyze whether the corporate meeting place has the necessary infrastructure to support the extra rigging points you will require. Lastly, you will have to check whether it will be possible to place equipment in the right places to ensure everyone is able to clearly seethe screen and presentation.
If any particular corporate meeting place cannot meet all these requirements then you will have to search for another one.
A Final Note
We can end here with a final note that success of your corporate meeting will depend a lot on type of meeting place you select. As such, you will have to spend some time and find the right venue that meets all your requirements.